Hidden Features in Your Xerox Printer You Should Be Using

When you think of your Xerox printer, chances are the first things that come to mind are everyday printing, scanning, and copying. But did you know that your Xerox device is loaded with hidden features designed to save time, cut costs, and make your workday more productive? Many users barely scratch the surface of what their machine can do. Here are some of the hidden features in your Xerox printer you should be using:

1. Secure Prin  

If you often print confidential documents, Secure Print is a game-changer. Instead of printing immediately, your job is held in the queue until you enter a PIN directly at the printer. This prevents sensitive documents from being left unattended in the output tray.

2. Mobile Printing  

Xerox printers support mobile print solutions like AirPrint, Mopria, and Xerox Workplace Mobile App. That means you can print directly from your phone or tablet without needing to transfer files to a computer. Perfect for busy professionals on the go.

3. Scan to Cloud  

No need to rely solely on USB drives or email. With Scan to Cloud features, you can send scanned documents directly to cloud storage like Google Drive, Dropbox, or OneDrive. It makes sharing and organizing files a lot faster.

4. Customizable Apps on the Touchscreen  

Your Xerox printer’s interface isn’t just a control panel—it’s a smart hub. You can add apps that streamline workflows, such as apps for invoice scanning, document translation, or direct access to your business applications.

5. Print Rules and Quotas  

Tired of excessive printing costs? Many Xerox devices let you set print rules and quotas, like restricting color printing or double-sided printing for certain users. This feature is especially useful in offices where cost management is a priority.

6. Automatic Translation  

Some Xerox printers have a “Translate and Print” feature powered by Xerox ConnectKey® apps. Simply scan a document and have it translated into another language almost instantly—no separate software required.

7. Built-In Security Tools  

Beyond secure printing, Xerox printers come with advanced security features like encrypted hard drives, user authentication, and intrusion detection. These are often overlooked but essential for protecting sensitive business data.

8. Energy-Saving Modes  

Hidden in your settings is the ability to reduce energy usage with sleep and eco-modes. These small adjustments not only save money but also support your sustainability efforts.

Final Thoughts