Understanding Printing Costs 

Printing is a vital part of daily business operations—and a significant budget item. However, many companies overlook how much printing truly costs. These hidden expenses can include devices, supplies, print volume, and maintenance.

Many organizations don’t know how many printers they own or what brands they use. This often leads to:

A mix of printer brands across the office

Inefficient supply purchasing

Potential disruptions from supply shortage

Toner, ink, and other supplies can quickly become a major expense, especially with multiple printer brands. Managing a diverse fleet complicates inventory and leads to inconsistent costs.

The average office worker prints about 10,000 pages annually, costing over $700 per employee. Without monitoring or controlling this, print expenses can escalate rapidly.

Nearly 50% of IT help desk calls are print-related. This diverts IT staff from critical tasks and leads to inefficiency—especially since most IT teams are not printer experts.

A professional print assessment helps organizations:

Understand their print environment

Identify all printing devices and usage patterns

Develop cost-saving strategies

Businesses that undergo a print assessment typically save 10–30% on annual print costs.

Printing is often the third-largest expense in a business—right behind rent and payroll. Despite this, the costs are frequently overlooked or misunderstood.

__________________________________________________________________________________________________________________________